Processing of (personal) data

1. General information

This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.

2. The controller

The controller under data protection law is:

Global Clearance Solutions AG

Wolleraustrasse 41a | 8807 Freienbach | Switzerland

Phone: +41 55 511 15 00

Commercial register number: CHE-323.117.666

3. Personal data collected as part of the application process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort.

4. Basics and purposes of processing personal data collected from application documents and during the application process

If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the sole purpose of executing the application process and preparing working contracts in case of our job offer.

We use your personal data for Global Clearance Solutions AG and its affiliated companies.

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data.

In particular, the following data is collected during this process:

Name (first and last names)
E-mail address
Phone number
LinkedIn profile (optional)
Availability
Work permit status
Expected salary
Channel through which you found us

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.

Only authorized HR staff and/or staff involved having a need-to-know-interest during the application process have access to your data.

The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy which you applied for.

According to statutory regulations your data will be stored up to 6 months after the application process has been concluded. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis purposes.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

5. Disclosure of data to third parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our data processor acc. to article 28 of the GDPR. In this case, the processing is based on a data processing agreement between us as the controller and Personio.

6. Your Rights

If we, as the controller, process personal data, you have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.

To assert your rights, please refer to us.

7. Miscellaneous

We reserve the right to adjust this data privacy statement at any point in time to ensure compliance to current legal requirements, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

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